Congrats! You’ve begun exciting process of launching a new startup. So, what's next? Well, it's time to prepare yourself for a lot of decision making, decisions that can directly impact how successful your company is in the future. If you’re looking to grow your business in the coming months—and let’s be real, who isn’t looking for that—this is the time to be intentional, to get laser-focus on building a strong foundation that empowers you to handle any uncertainties that inevitably will arise.
This is easier said than done, especially for a new business that might be dealing with limited funds and even less time. To help you get started, we’ve got some basic strategies to creating an organized, structured approach for future expansion and growth.
1. Arrange your workspace strategically
The design of an office space can directly help or hinder the productivity and workflow of you and your employees. Although you might not have many employees yet, it’s still important to make whatever space you have efficient, yet inspiring. Employees need to know they have a dedicated space when they come to work each day. Whether your space includes separate desks, cubicles, or offices, it should be very clear where their area of work can be. Most likely, there will need to be additional, designated meeting areas or rooms. Here, your team can collaborate and ideate without distracting others at work in the office.
Providing the appropriate supplies and storage throughout the office and per individual employee helps minimize clutter and sets the overall office tone from the start. Another recommendation is to label and detail steps to use any equipment in the office to avoid misuse or damage. Create a document with instructions, passwords, and codes that you can share with the entire company or privately to certain individuals.
2. Keep your finances in check
The last thing you want to deal with as a startup business is financial stress. In this case, technology is your friend and you should use it to your advantage. Consider a no-fee mobile banking service that can help you manage your money and save as you go. This is a convenient way to deposit checks, receive alerts, and review your financial status anywhere without worrying about additional charges. Make it a habit to review your finances weekly, or, better yet, daily if possible.
Another useful tool to consider using to keep you on top of your numbers at all times is an accounting software. This will streamline your invoice processing and generate information that is most important to your business. If you already have experience with this, you might feel like it’s time to upgrade to a more sophisticated accounting software that can help you avoid time-consuming administrative tasks. Although upgrading might have a small cost, the time you save and stress you eliminate is priceless.
3. Utilize a scheduling system
If you desire an organized work environment, one of the most useful things you can do is ensure the entire company is synced up. A simple way to do this is by utilizing a scheduling system that alerts, schedules, and notifies everyone about daily meetings or tasks. Most task management and scheduling systems track time, which acts as a useful reference for billing as well. You can review some task management system options available and determine which one best fits the needs of your company.
Another great resource for company collaboration is G Suite, offered by Google, which encompasses tools like google calendar and google hangouts. G Suite provides a simple and easy way to collaborate within your company, with a minimal learning curve involved. The chat messaging platform allows you to send quick messaging privately between employees and management. It can reduce the number of emails sent back and forth, decreasing clutter, and is customizable. If you want to create separate chat rooms, multiple contributors can take part in the conversations.
4. Include your employees
Not only do startup business owners and managers desire order in the workplace, so do your employees. Creating reference spaces online shows that you value and appreciate their needs. Make it easy for them to access company information and pay information, including their time off and holidays your company observes. This space should include benefits and retirement plans if applicable to your business. If you’re considering the affordability of these plans as a new company, it’s important to know there are affordable retirement plans designed with the startup business owners in mind.
5. Review and refine regularly
Once you begin to implement various practices and efficiency tools to your business, the process is not completed. Performing regular review and reflection is imperative if you want to continue to improve and see the maximum benefit. You should regularly assess tools your employees use and document any changes made so you can reference them down the line.
Talk to your employees, get their feedback, and listen and learn from them. Ask employees what they use most and note what has been working the best for them. This information can help you determine which tools are providing growth in certain areas of your business and what tools you don't really need to continue progressing.
There are many moving parts to any business structure, especially a startup business. Staying focused on overall goals and completing regular check-ins regarding what works and what needs to be revisited is a small piece of the puzzle but can offer a huge return.
6. Start organized, stay organized
As someone involved in a startup, you understand the importance of workflow, efficiency, and time management. Even with that knowledge, it can still be challenging to find time to sit down and map out which areas of your business should be streamlined. Although this seems tedious during the midst of your busy days and as the pressure to grow intensifies. Understand that the thought and energy you put into clear organization strategies now will allow for a much more efficient workflow in the future.
Simple strategies such as arranging your workspaces, keeping track of your finances, utilizing scheduling systems, employee inclusion, and reviewing and refining the process regularly are all ways to turn the organization of your business into a habit that becomes automatic. The processes and habits instilled from the start will trickle down to each member of your business organization. As a startup, you have the opportunity to be strategic in your endeavors and intentional in regards to the long-term goals of your business.
Ready to get your startup on the fast track to growth? Schedule a call with us today to find out how inDinero will get you to that next stage.